After Ceremony

GENERAL GUIDE AFTER THE CONVOCATION CEREMONY

1.  RETURNING OF CONVOCATION ATTIRE .

Convocation attire (robe, hood and mortarboard) MUST BE RETURNED to the following locations: 

Venue
:
Dewan Kuliah Pusat Ke-2
Date
:
18, 19 & 20 November 2017, 9.00am until 6.00pm
:
21 November hingga 24 November 2017 - 8.30am until 5.00pm

 

Returning of Convocation attire after the above dates:

Venue
:
Academic Services Division Office
Date
:
Time
:
8.30am until 12.30pm
 
 
2.30pm until 4.30pm

*Please return the convocation attire in good condition.

Important note

  • Convocation attire must be returned latest by 27th November 2017 (Monday).
  • Beginning 28th November 2017 (Tuesday) a fine of RM10.00 per day will be imposed on late returning of convocation attire.
  • The charges will be based on the total number of days until the convocation dress is returned.

 

2.  COLLECTION OF ACADEMIC CERTIFICATE AND TRANSCRIPT

Graduates may collect their academic certificate/transcript after the Convocation ceremony subject to the following conditions:

  • Present the original receipt as a proof of payment for convocation fee.
  • Convocation attire has been returned in complete and good condition and present the slip for return of convocation attire.
  • All outstanding debts are paid (if any).

 

3.  COLLECTION OF ACADEMIC CERTIFICATE/TRANSCRIPT ON BEHALF OF THE GRADUATE IS NOT RECOMMENDED FOR SAFETY REASON .

In certain circumstances and for any reason that cannot be avoided, collection of academic certificates should be assigned to the nearest relatives:

a.    Representatives shall present a letter of authority signed by the applicant naming the full name and identity card of the representative with attaching a copy of the applicant’s identity card and student card.
b.    The applicant must ensure all details provided are the same as in the identity card and student card. Academic certificate will not be issued if the particulars required is incomplete.
c.    A representative can only take the academic certificate on behalf of not more than two graduates.

 

4. COLLECTION OF ACADEMIC CERTIFICATE AND TRANSCRIPT FOR THOSE WHO ARE NOT ATTENDING THE CONVOCATION CEREMONY.

For those who intend to have their scroll/transcript sent via postal service, applications must be submitted to the following address:

1.
Academic Services Division,
Tel: 088-320000 ext. 692117/691255/692115 Fax: 088-320090
2.
Assistant Registrar,
Centre for Postgraduate Studies,
Jalan UMS, 88400 Kota kinabalu, Sabah
Tel: 088-321026  Fax: 088-320233
For Postgraduates only
3.
Faculty of Medicine and Health Sciences
Universiti Malaysia Sabah,
Jalan UMS, 88400 Kota kinabalu, Sabah
Tel: 088-320000 ext. 611023/611024
Fax: 088-321372
For Medical Graduates and Diploma in Nursing only
4.
Director,
UMS Centre for External Education,
Level 1, Centre for Postgraduate Studies,
Universiti Malaysia Sabah,
Jalan UMS, 88400 Kota kinabalu, Sabah
Tel: 088-314000/314601 Fax: 088-320084
 
 
For PLUMS graduates only
5.
Assistant Registrar,
Faculty of Psychology and Education
Universiti Malaysia Sabah,
Jalan UMS, 88400, Kota Kinabalu, Sabah
Tel : 088-320000 ext. 8011 / 2509 
Fax : 088-320101
For PPG & PKPBG graduates only

Please indicate the following information in your application:
a)    Name as in Identification Card
b)    Identification Card No.
c)    Student ID/Matric No.
d)    Programme
e)    Postal address and contact number

Please include PosLaju Prepaid Envelope (Poslaju National Courier) BLUE color that can be purchased from any post offices throughout Malaysia for RM15.90

*Please note that University will not be responsible for any loss, damage, delay, or misdirected mail that may occur during the delivery.

 

5. REQUEST FOR CORRECTION TO ACADEMIC CERTIFICATE/TRANSCRIPT.
Upon collecting the academic certificate/transcript, graduates must check all information written in the academic certificate/transcript. Should there be any correction/error due to the mistake by the University, a new certificate will be issued. Graduates may submit written application to Convocation and Student Records Section, Academic Services Division, Universiti Malaysia Sabah..

 

6. REPLACEMENT OF ACADEMIC CERTIFICATE/TRANSCRIPT.

The university’s policy that replacement of academic certificate will not be issued to graduates due to any loss/damage. Therefore, graduates are advised to ensure that the academic certificate/transcript are to be kept safely and make additional copies. The University will only issue a verification letter for lost/damaged certificates.

IMPORTANT DATES