Scroll Collection
Collection of Academic Certificate & Transcript
Graduates may collect their academic certificate and transcript after the convocation ceremony subject to the following conditions:
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Convocation attire has been returned in complete and good condition and present the slip for return of convocation attire.
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All outstanding debts to the university are paid (if any).
In certain circumstances and for any reason that cannot be avoided, collection of academic certificates should only be assigned to the nearest relatives:
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Graduates must complete the authority letter template at AUTHORIZATION FOR REPRESENTATIVE TO COLLECT CERTIFICATE & TRANSCRIPT ON BEHALF OF GRADUATE and attach a copy of the their Identification Card/Passport and a copy of their representatives Identification Card/Passport.
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The applicant must ensure all details provided are the same as in the identity card and student card. Academic certificate will not be issued if the particulars required is incomplete or incorrect.
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A representative can only collect the academic certificate on behalf of not more than one (1) graduate.
For those who intend to have their scroll/transcript sent via postal service, applications must be submitted to the following address:
1. Assistant Registrar (Graduation Unit)
Academic Services Division,
Universiti Malaysia Sabah,
Jalan UMS, 88400 Kota Kinabalu, Sabah
Tel: 088-320000 ext. 691096/691701/692115
Fax: 088-320090
NOTES: For full-time Undergraduates only
3. Assistant Registrar,
NOTES: For full-time Undergraduates only
2. Assistant Registrar,
Centre for Postgraduate Studies,
Universiti Malaysia Sabah,
Jalan UMS, 88400 Kota Kinabalu, Sabah
Tel: 088-321026
Fax: 088-320233
NOTES: For Postgraduates only
NOTES: For Postgraduates only
3. Assistant Registrar,
Faculty of Medicine and Health Sciences,
Universiti Malaysia Sabah,
Jalan UMS, 88400 Kota Kinabalu, Sabah
Tel: 088-320000 ext. 611023/611024
Fax: 088-321372
NOTES: For Graduates of Faculty Medicine and Health Sciences
4. Director,
UMS Centre for External Education,
Level 1, Centre for Postgraduate Studies,
Universiti Malaysia Sabah,
Jalan UMS, 88400 Kota Kinabalu, Sabah
Tel: 088-314600/314601
Fax: 088-314606
NOTES: For PLUMS graduates only
Please insert the:
- PosLaju Prepaid Envelope (Poslaju National Courier),
- L size, BLUE color (for Semenanjung / Sarawak),
- ORANGE color (for Sabah / W.P. Labuan)
that can be purchased from any post offices throughout Malaysia into a normal envelope containing your application letter.
Please indicate the following information in your application letter:
- Name as in Identification Card :
- Identification Card No./Passport No.:
- Student ID/Matric No.:
- Programme:
- Postal address and contact number:
*Please note that University will not be responsible for any loss, damage, delay, or misdirected mail that may occur during the delivery.
REQUEST FOR CORRECTION OF INFORMATION IN THE ACADEMIC CERTIFICATE/TRANSCRIPT.
Upon collecting the academic certificate/transcript, graduates must check all information written in the academic certificate/transcript. Should there be any correction/error due to the mistake by the University, a new certificate will be issued. Graduates may submit a written application to Convocation and Student Records Management Section, Academic Services Division, Universiti Malaysia Sabah.
REPLACEMENT OF ACADEMIC CERTIFICATE/TRANSCRIPT.
The University’s policy that replacement of academic certificate will not be issued due to any loss/damage. Therefore, graduates are advised to ensure that the academic certificate/transcript are to be kept safely and make additional copies. The University will only issue a verification letter for lost/damaged certificates.