ALL VISITORS ARE SUBJECT TO THE STATED LAWS
ACCEPTANCE OF TERMS OF USE
Welcome Everyone.
In exchange for your use of the website, you agree to be bound and abide by the policy, disclaimer and term of use. Your use of the website constitutes your acceptance of the terms of use and any posted guidelines or rules applicable through this website.
UMS may add to, delete or modify any or all of the terms and conditions in the terms of use (including the feature guidelines) at any time without further notice.
Thank you.
Universiti Malaysia Sabah (UMS) will not be responsible to any loss or damage directly or indirectly to any events in which are caused by using or accessing any information, services and others from this Website.
The use of this Website or any pages hereof are bound by the Terms and Conditions, which are governed exclusively by and are to be construed in accordance with all applicable laws of Malaysia; and by accessing this Website or any pages hereof, you hereby expressly consent to the exclusive jurisdiction of the courts of Malaysia in any and all actions, disputes or controversies arising out of or relating to this Website or any pages hereof.
Your Privacy
This page explains our privacy policy which includes the use and protection of any information submitted by visitors.
If you choose to transact using our web site or send an e-mail which provides personally identifiable data, this data maybe shared where necessary with other Government agencies so as to serve you in the most efficient and effective manner. An example might be in terms of resolving or addressing complaints that require escalation to other Government agencies.
Information Collected
No personally identifiable information is gathered during the browsing of this web site except for information given by you via e-mail.
What Happens When I Link to Another Site?
This web site contains links to other websites. This privacy policy applies only to our site and you should be aware that other sites linked by this web site may have different privacy policies and we highly recommend that you read and understand the privacy statements of each site.
Changes to this Policy
If this privacy policy changes in any way, it will be updated on this page. Regularly reviewing this page ensures you are updated on the information which is collected, how it is used and under what circumstances, if any, it is shared with other parties.
Data Protection
Latest technology including data encryption were used to secure given data and the compliance to the strict security standard is used to prevent unauthorized access.
Storage Security
All electronic storage and submission of personal data will be kept and protected by using appropriate security technologies.
Universiti Malaysia Sabah (UMS) will not be liable for any loss or damage directly or indirectly to any party who use or access any material from this Web Site.
All materials produced through this site is dedicated to teaching and learning. Any activity other than teaching and learning are beyond the control of UMS.
Data Protection Notice The Personal Data Protection Act, 2010 (“Act”) regulates the processing of personal data in commercial transactions. The Act requires Universiti Malaysia Sabah (“UMS”) to inform you about personal data that is collected from you and processed by UMS. Types of Personal Data and Sources of Personal Data Purposes of Collecting Personal Data Depending on your relationship with us (e.g. as an applicant, student, alumnus, staff, donor, vendor, service provider, or other person relating to our organisation), we will process Personal Data in connection with any commercial transactions for any of the following purposes:- If you would like to request for access to or correction of your Personal Data or limit the processing of your Personal Data, make any inquiries or complaints, you may contact: UMS Data Protection Officer e-mail :
The terms “personal data”, “processing”, “commercial transactions” and “relevant person” used in this Data Protection Notice (“Notice”) shall have the meaning prescribed in the Act. For the purposes of this Notice, the expression “we” or “us” shall refer to UMS, whilst, the expression “you” or “your” shall refer and include the student, potential student, former student, client, customers, potential customers, vendors, suppliers, service providers and/or relevant person such as parent/guardian of our student, potential student or former student, directors, employees of corporate customers, vendors, suppliers, service providers and authorized representatives receiving, obtaining services from or providing services to the UMS.
We process your personal data including personal data of any relevant person. This Notice shall apply to the relevant person and you warrant to the UMS that you have the authority or have been authorized to act and give consent on behalf of the third party, to the provision of personal data of the third party to UMS for the purposes and disclosure as stated in this Notice and you undertake to extend a copy of this Notice to the third party. The provision of this Notice shall be deemed as notice given to and consent obtained from the third party.
The personal data voluntarily provided by you, your parents, guardians, recruitment agents, your employer, your company, your sponsor, at events organized or participated by the University and/or obtained independently by us from other lawful sources (if any such as from public depositories, trade/online directories, credit reporting agencies, public domain and other authorized third parties) in our forms, agreements, website, and/or other similar documents may include information concerning your name, address (such as correspondence and permanent address), phone numbers (such as handphone, home and office phone numbers), facsimile numbers, email address, identity card number, passport number, specimen signature, age, date of birth, gender, race, nationality, country of permanent residence, company name, occupation, salary, job position, credit card number, credit history, religious belief, medical conditions and details, criminal conviction information, sponsoring body details, referee information (such as name of referee, job position, address, contact number and email address), previous examination results, transcripts, academic qualifications, academic records, bank details (such as name of bank, bank’s address and bank account number), images (including photographs) information in audio and/or video format, closed-circuit television (“CCTV”) and security recording and all data(s) you included therein your application to UMS in form of resume and/or job application and/or industrial attachment and/or in obtainment of service(s) for/from UMS (collectively “Personal Data”). By voluntarily providing us your Personal Data, you are giving consent for us to collect, use and process your Personal Data.
You hereby confirm that the Personal Data given by you or obtained from you, your parents, guardians, recruitment agents, your employer, your company and sponsor is sufficient, accurate, complete and not misleading and that such Personal Data is necessary for us to provide our services to you and to establish a commercial transaction. If you choose not to provide such Personal Data or if such Personal Data is insufficient, inaccurate, incomplete and/or misleading, the University may not be able to provide you with the services you require or the required level of service.
Disclosure of Personal Data (Within and/or Outside Malaysia)
In order to deliver the services you require, you hereby consent and authorize us to disclose your Personal Data to the following parties (within and/or outside Malaysia):-
our employees, consultants, accountants, auditors, lawyers, advisers, agents, contractors, vendors, co-marketing partner, service providers, insurance companies, merchants and/or financial institutions to provide support and services;
your immediate family members and/or emergency contact person as may be notified to the University from time to time;
Right to Access and/or Correct Personal Data
You have the right to:-
check whether we hold your Personal Data and request access to the same;
Universiti Malaysia Sabah
Jalan UMS, 88400 Kota Kinabalu
Sabah, Malaysia
You are to put your request in writing for security reasons and verification purposes. In accordance with the Act, we will charge prescribed processing fee for all Personal Data access request made by you.
In the event we refuse to adhere to your request for access and/or correction to your Personal Data we will inform you of our reason for the refusal.
Changes to Personal Data
We will ensure your Personal Data is accurate, complete and up-to-date. Therefore, we request that if there are changes to your Personal Data you should notify us directly at the contact details set out above.
Modification of the Notice
We may review and update this Notice from time to time to reflect changes in the Act. The latest version of the Notice will be made available upon your request at the above address or available at www.ums.edu.my. By continuing receiving, obtaining services from or providing services to the University following the modifications or changes to this Notice shall signify your acceptance to such modifications or changes.
Conflict
In the event of any inconsistency between the English version and the Bahasa Malaysia version of this Notice, the English version shall prevail over the Bahasa Malaysia version.