SERVICES
Self Check-out Machine User Guide
Only registered users are allowed to borrow either from the Circulation Counter or from the Self Service Machine. In case of difficulties, users are advised to contact the Main Counter staff.
- Valid user ID card is required.
- Follow instructions stated on monitor.
- Keep receipts as proof of loan or loan reference.
- Contact staff at Service Counter in case of difficulty/problems with machine use.
Loan Privileges
For reference only. Subject to library terms and conditions.
| Category | General Collection | Serial Collection | Multimedia Collection | Special Collection | Red Spot | Research Collection | Interlibrary Loan | Article Request |
|---|---|---|---|---|---|---|---|---|
| Academician | 90 Days(30 items) | 3 Days / 2 Hours(2 items* / 5 items**) | 14 Days(Subject to quota) | Reference only | 7 Days(Subject to quota) | 2 Hours (1 item)in-house reference | 5 Items(Subject to quota) | 5 Items(Subject to quota) |
| Professional Management Staff | 90 Days(25 items) | 3 Days / 2 Hours(2 items* / 2 items**) | 14 Days(Subject to quota) | Reference only | 7 Days(Subject to quota) | 2 Hours (1 item)in-house reference | 5 Items(Subject to quota) | 5 Items(Subject to quota) |
| Staff Personal | 30 Days(10 items) | 3 Days / 2 Hours(2 items* / 2 items**) | 14 Days(Subject to quota) | Reference only | 7 Days(Subject to quota) | 2 Hours (1 item)in-house reference | 5 Items(Subject to quota) | 5 Items(Subject to quota) |
| Postgraduate | 30 Days(30 items) | 3 Days / 2 Hours(2 items* / 2 items**) | 14 Days(Subject to quota) | Reference only | 7 Days(Subject to quota) | 2 Hours (1 item)in-house reference | 5 Items(Subject to quota) | 5 Items(Subject to quota) |
| Undergraduate | 14 Days(20 items) | 3 Days / 2 Hours(2 items* / 2 items**) | 14 Days(Subject to quota) | Reference only | 7 Days(Subject to quota) | 2 Hours (1 item)in-house reference | 5 Items(Subject to quota) | 5 Items(Subject to quota) |
| Diploma / Certificate | 14 Days(5 items) | 3 Days / 2 Hours(2 items* / 2 items**) | 14 Days(Subject to quota) | Reference only | 7 Days(Subject to quota) | 2 Hours (1 item)in-house reference | 5 Items(Subject to quota) | 5 Items(Subject to quota) |
| External User | 30 Days(2 items) | 2 Hours(5 items**) | 2 Days(2 items) | Reference only | Reference only | 2 Hours (1 item)in-house reference | 5 Items(Subject to quota) | 5 Items(Subject to quota) |
** Latest Journal
Returning & Book Drop
Materials can be returned either at the Service Counter or through the Book Drop Service located outside the Library building to enable return of materials after closing hours. However, this service is only for the return of GENERAL COLLECTION items. Other types of collections are to be returned at the Service Counter.
Item Request
Request of items can be made at the Circulation Counter or online and is subject to standard loan terms and conditions.
Loan Renewal
Extensions can be made at the Circulation Counter or online, subject to availability of the required item(s).
Payment for Damages
Payment for damaged or lost items is to be made during office hours at the Collection Management Section (Circulation).
Transgression & Fine
| TRANSGRESSION | FINE |
|---|---|
| Vandalism |
|
|
Suspension of membership for one (1) month |
| Misplacing library material | Replace lost item with similar or latest edition of item plus RM50 processing fee. |
⚠️ Misplacing or vandalism of library materials
- Borrowers who do not return items will be subject to penalties such as scholarship deduction, being barred from using library facilities, and forfeiture of Library deposit fee.
- Transcript and degree certificate will not be issued to users who fail to return any library item.
- For UMS staff, loss or damage of library items is to be resolved either through cash payment or by salary deduction by the University Bursar.
Overdue Fine
| COLLECTION | OVERDUE | FINE |
|---|---|---|
| General | 1 Day | RM0.50 |
| 4 Weeks | Current item price + RM50 (Processing Fee) | |
| Red Spot | 1 Day | RM0.50 |
| 4 Weeks | Current item price + RM50 (Processing Fee) | |
| Multimedia Items | 1 Day | RM0.50 |
| 4 Weeks | Current item price + RM50 (Processing Fee) | |
| Journal / Magazine | 1 Hour onwards | RM1.00 |
| 1 Week | Current item price + RM50 (Processing Fee) | |
| Research Material (Thesis) | 1 Hours | RM0.50 |
Interlibrary Loan
Inter Library Loan service is offered to assist library users in obtaining materials from other libraries which are not available in UMS library collection.
Application Guidelines
Please make sure the requested material is not in the library collection before submitting your application.
Privileges
| ITEM | LOAN ENTITLEMENT | LOAN PERIOD |
|---|---|---|
| Book | 5 Copies | 14 days |
| Article / Book Chapter / Proceeding / E-books | 5 articles | - |
| Multimedia | 2 items | 14 days |
📞 Contact Us
CUSTOMER SERVICE DIVISION
Universiti Malaysia Sabah Library,
Jalan UMS, 88400 Kota Kinabalu,
Sabah, Malaysia.
Email: libill@ums.edu.my
External Membership
Universiti Malaysia Sabah (UMS) Library is offering to individuals, institutions (government and private) and corporate organizations who are interested to be a member of the library.
Fees and Deposit
| CATEGORY | ANNUAL FEE | DEPOSIT |
|---|---|---|
| Alumni | RM50 | RM100 |
| Non - Alumni | RM200 | RM200 |
| UMS Retiree | Free | RM100 |
| Government Official | RM200 | RM200 |
| Government Agencies (Limited to 3 individuals named by the agencies) | RM500 | RM200 |
| Corporate (Limited to 3 individuals named by the agencies) | RM1500 | RM300 |
| Head of Government & Private Agencies | RM75 | RM200 |
| Gold (Chancellor, Pro-Chancellors & Board of Directors) | Free | RM50 |
Privileges
| ITEMS | LOAN ENTITLEMENT |
|---|---|
| General Collection | 4 items / 14 days |
| Multimedia | Not allowed to borrow unless there is a duplication (2 items / 7 days) |
| Serial | 3 Current Journals / 2 hours |
| Special Collection | Reference only |
| Inter Library Loan (ILL) | Subject to term and conditions. |
⚙️ Services
- Loan, returns, renewals and bookings of materials
- Reference and Information
- Information Literacy Program
- Database (within university network only)
- Electronic Books (within university network only)
- Electronic Journals (within university network only)
- Inter Library Loan (ILL) (subject to terms and conditions)
🏢 Facilities
- Auditorium
- Discussion Room
- 24-hour Room
- Cubical
- Surau
- Printing
📝 Application Guideline
- Complete the Library Membership application form using the button below.
- Provide payment according to fixed rate.
- Submit the complete form to Customer Service Division or by email: membership@ums.edu.my
🕒 Opening Hours
During Semester
Semester Break
📞 Contact Us
CUSTOMER SERVICE DIVISION
Universiti Malaysia Sabah Library,
Jalan UMS, 88400 Kota Kinabalu,
Sabah, Malaysia.
Email:
membership@ums.edu.my
What is Information Literacy?
💡 Why should you attend?
- To develop effective literature search strategies.
- To manage citation methods with Mendeley.
👥 Who should attend?
- Undergraduate / Diploma / Foundation students
- Postgraduate students
- New Staff
What are the offered modules?
Enquiries & Registration
For any enquiries, please contact your respective branch:
To participate, please register by filling this form: