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GENERAL GUIDE AFTER THE CONVOCATION CEREMONY

1.  RETURNING OF CONVOCATION ATTIRE .

Convocation attire (robe, hood and mortarboard) MUST BE RETURNED to the following locations: 

Venue
:
Dewan Kuliah Pusat Ke-2
Date
:
23, 24 & 25 November 2019, 9.00 am until 6.00 pm
 
:
26-29 & 2 December 2019, 8.30 am until 5.00 pm

*Collection of scroll and transcript on 23th November 2019 will start at 12.30 noon

Returning of Convocation attire after the above dates:

Venue
:
Academic Services Division Office (BPA)
Date
:
2 December 2019 until to be returned (office hours)
Time
:
8.30am until 12.30pm
 
 
2.30pm until 4.30pm

*Please return the convocation attire in good condition.

Important note

  • Convocation attire must be returned by  2nd December 2019 (Monday).
  • Beginning 3th December 2019 (Tuesday), the following fine will be imposed on late returning of convocation attire:
  • 1st day (3th Dec) : RM 30.00 (one off) + RM 5.00 daily charge and 2nd day and onwards : RM 5.00 per day until return.

 

2.  COLLECTION OF ACADEMIC CERTIFICATE AND TRANSCRIPT

Graduates may collect their academic certificate/transcript after the Convocation ceremony subject to the following conditions:

  • Present the original receipt as a proof of payment for convocation fee.
  • Convocation attire has been returned in complete and good condition and present the slip for return of convocation attire.
  • All outstanding debts are paid (if any).

 

3.  COLLECTION OF ACADEMIC CERTIFICATE/TRANSCRIPT ON BEHALF OF THE GRADUATE IS NOT RECOMMENDED FOR SAFETY REASON .

In certain circumstances and for any reason that cannot be avoided, collection of academic certificates should be assigned to the nearest relatives:

a.    Representatives shall present a letter of authority signed by the applicant naming the full name and identity card of the representative with attaching a copy of the applicant’s identity card and student card.
b.    The applicant must ensure all details provided are the same as in the identity card and student card. Academic certificate will not be issued if the particulars required is incomplete.
c.    A representative can only take the academic certificate on behalf of not more than two graduates.

 

4. COLLECTION OF ACADEMIC CERTIFICATE AND TRANSCRIPT FOR THOSE WHO ARE NOT ATTENDING THE CONVOCATION CEREMONY.

For those who intend to have their scroll/transcript sent via postal service, applications must be submitted to the following address:

1.
Assistant Registrar (Graduation Unit)
Academic Services Division,
Universiti Malaysia Sabah,
Jalan UMS, 88400 Kota kinabalu, Sabah
Tel: 088-320000 ext. 692117/691255/692115 Fax: 088-320090
For full-time Undergraduates only
2.
Assistant Registrar,
Centre for Postgraduate Studies,
Universiti Malaysia Sabah,
Jalan UMS, 88400 Kota kinabalu, Sabah
Tel: 088-321026  Fax: 088-320233
For Postgraduates only
3.
Assistant Registrar,
Faculty of Medicine and Health Sciences
Universiti Malaysia Sabah,
Jalan UMS, 88400 Kota kinabalu, Sabah
Tel: 088-320000 ext. 611023/611024
Fax: 088-321372
For Medical Graduates and Diploma in Nursing only
4.
Director,
UMS Centre for External Education,
Level 1, Centre for Postgraduate Studies,
Universiti Malaysia Sabah,
Jalan UMS, 88400 Kota kinabalu, Sabah
Tel: 088-314000/314601 Fax: 088-320084
 
 
For PLUMS graduates only
5.
Assistant Registrar,
Faculty of Psychology and Education
Universiti Malaysia Sabah,
Jalan UMS, 88400, Kota Kinabalu, Sabah
Tel : 088-320000 ext. 8011 / 2509 
Fax : 088-320101
For PPG & PKPBG graduates only
6.

Assistant Registrar,

Faculty Of Engineering

Universiti Malaysia Sabah

Jalan UMS, 88400, Kota Kinabalu, Sabah

For Diploma of Engineering (Oil & Gas) graduates only

Please indicate the following information in your application:
a)    Name as in Identification Card
b)    Identification Card No.
c)    Student ID/Matric No.
d)    Programme
e)    Postal address and contact number

Please include PosLaju Prepaid Envelope (Poslaju National Courier) BLUE color that can be purchased from any post offices throughout Malaysia for RM15.90

*Please note that University will not be responsible for any loss, damage, delay, or misdirected mail that may occur during the delivery.

 

5. REQUEST FOR CORRECTION TO ACADEMIC CERTIFICATE/TRANSCRIPT.
Upon collecting the academic certificate/transcript, graduates must check all information written in the academic certificate/transcript. Should there be any correction/error due to the mistake by the University, a new certificate will be issued. Graduates may submit written application to Convocation and Student Records Section, Academic Services Division, Universiti Malaysia Sabah..

 

6. REPLACEMENT OF ACADEMIC CERTIFICATE/TRANSCRIPT.

The university’s policy that replacement of academic certificate will not be issued to graduates due to any loss/damage. Therefore, graduates are advised to ensure that the academic certificate/transcript are to be kept safely and make additional copies. The University will only issue a verification letter for lost/damaged certificates.

 

Source: bpa.ums.edu.my

 

GENERAL GUIDE FOR CONVOCATION CEREMONY

 

  1. CEREMONY DATE.
  • UMS 21st Convocation Ceremony wil be held at the Chancellor Hall, Universiti Malaysia Sabah on :
Date
:
23th , 24th, 25th November 2019
Day
:
Saturday, Sunday and Monday

 

2. FEE

  • All graduates must pay a total fee of RM185.00 regardless of their attendance to the ceremony.
  • Graduates who do not attend the ceremony can pay the fee before or after the ceremony (office hours only) at the Bursar’s Office Customer Service Counter, North Block, Chancellory Building or through FPX (Please refer to the Student Finance Division, UMS for further information on this). However, Academic Certificate & Transcripts will only be released after the ceremony and all fees including the convocation fee and any outstanding debts to the university must be paid in full.
  • Graduates may check for any debts via https://konvo.ums.edu.my/

 

  1. INVITATION CARD AND CAR STICKER.
  • All graduates will receive an invitation card for three (3) guests to attend the ceremony. Invitation cards will be handed out during registration when collecting the convocation attire.
  • Guests without invitation cards will not be allowed to enter the convocation ceremony hall.
  • Car stickers will also be given along with the invitation cards. The car stickers must be placed on the front vehicle window.
  • The University will not be responsible for any loss of invitations cards and no replacement cards will be issued.

 

  1. GRADUATION REHEARSAL AND BRIEFING.      
  • Graduation Rehearsal and Briefing will be held as follows:
  • Date

    :

    21st November 2019 (Thursday)

    Time

    :

    10.00am – 12.00noon

    Tempat

    :

    Chancellor Hall

    *Subject to changes

 

5. DRESS CODE.

  • All graduates attending the Convocation ceremony must wear appropriate attire as follows:

 

A. Male :

  1. Formal attire.
  2. Dark Lounge Suit with light-coloured long-sleeved shirt and neck tie.
  3. Long pants and shirt with long sleeves that should cover until the neck area  (jeans and sport clothes are not allowed).
  4. Dark colored shoes ( sneakers/sandals/slippers and shoes with striking colours are not allowed ).

B. Female :

  1. Formal attire.
  2. Shirt/Blouse with long sleeves and should cover until the neck.
  3. Length of the skirt/gown/dress much reach the ankles.
  4. Dress/Baju kurung (any colours).
  5. If wearing a skirt, the length should be below the knee and worn with long sleeves blouse/shirt
  6. Dark colored shoes (sneakers/sandals/slippers and shoes with striking colours are not allowed). Avoid wearing high heels and slippery shoes.
  7. Dresses must not be too flashy and transparent .

 

Please note that the Convocation  is a formal occasion. Graduates are advised to adhere to the dress code as stated above.

 

THE UNIVERSITY HAS THE AUTHORITY TO PREVENT GRADUATES FROM PARTICIPATING IN THE CEREMONY IF THEY HAVE NOT FOLLOWED THE RULES AND DRESS CODE FOR THE CONVOCATION CEREMONY

 

6. DRESS CODE FOR GUESTS

Parents/guests (including children aged 12 years and above) are required to dress formally as follows :

A. Male guests

  1. National attire; or
  2. Batik; or
  3. Lounge Suit; or
  4. Appropriate formal attire (Jeans, shorts and T-shirts are not allowed)

B. Female guests

  1. National attire; or
  2. Formal dress ( Dress or skirt above the knee, sleeveless blouse, T shirts, jeans and shorts are NOT ALLOWED )

Guests may enter the Chancellor Hall using the designated doors.

 

7. PARKING

 

  • Entrance for graduates and guests/parents to UMS campus
  • Access to the campus for graduates/guests is through the main entrance.

 

  • Parking lots for graduates and guests/parents
  • All graduates/guests shall park their vehicles at the parking area of Faculty of Engineering or any other designated parking area provided by the University. Please follow the instruction given by the Campus Security.

 

8. GRADUATION PHOTOS.

 

  • Graduates are not allowed to use cameras and video recorders in the hall during the ceremony. Photos will be taken by professional photographer appointed by the University.

 

9. SPEACIAL NEEDS.

  • Graduates with special needs (pregnant or disabled) who need assistance in terms of a wheelchair are required to inform the marshals, located at level 1, Chancellor Hall.

 

10. OTHER FACILITIES- PRAYER ROOMS.

  • Prayer Room is located at the Chancellor Hall next to the Centre for Curriculum and Student Development Office and 1st floor Anjung siswa (student affair department building), which is located next to the Chancellor Hall Building.

 

11. BEFORE ENTERING THE CEREMONY

Please adhere to the following rules before entering the ceremony hall:

1. Graduates must assemble at Laman Graduan, Chancellor Hall according to programme and faculty at the following time:

Morning session: 7.00 am

Afternoon session: 12.30 pm

2. Graduates must ensure they attand the correct session according to faculty.

3. Convocation attire (academic robe, hood, and mortar board) is worn properly and neat.

4. Graduates comply with the dress code ethics as stated in paragraph 5 Dress Code.

5. Graduates are not allowed to bring along handbags, flowers, food, and drinks into the ceremony hall.

6. Mobile phones rington must be in silent mode.

7. Graduates use the toilet before entering the ceremony hall.

8. Graduates must bring along their Alumni card / Touch n Go and Identity Card.

REMINDER: GRADUATES ARE NOT ALLOWED TO ASSIGN A REPRESENTATIVE TO RECEIVE THEIR GRADUATION CERTIFICATE DURING THE CEREMONY

 

12. DURING THE CEREMONY.

  • Graduates and guests/parents are not allowed to:
  1. Use mobile phone (mobile phones must be in silent/mute mode).
  2. Hold flowers and bags during march (graduates only).
  3. Use cameras/video recorders in front of the stage.
  4. Bring food and drinks into the hall.
  5. Make noise.

 

13. RESTRICTION TO ATTEND CONVOCATION AND DETENTION OF SCROLL & TRANSCRIPT

Students with outstanding debts or have not returned borrowed library books or any other borrowed items from the university and has any unpaid summons/fees must settle all payments as soon as possible. Please bring along the receipt or proof of return when picking up the graduation attire or when collecting scroll and transcript. Students who fail to do so will be restricted from attending the convocation ceremony will not be allowed to collect their scroll and transcript.

 

Source: bpa.ums.edu.my

 

 

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COLLECTION OF CONVOCATION ATTIRE

Collection date of convocation attire is as follows:

Date: 16 - 25 November 2019 (Sat - Fri)

Location: DKP 2, UMS

Time: 9.00 am - 5 pm

Graduates who assign representatives to collect the convocation attire must present a letter of authority signed by the applicant naming the full name, identity card number/passport number and student matric number of the graduate and full name and identity card /passport number of the representative with attaching a copy of the applicant's identity card and student card. Incomplete application will not be considered

 

Source: bpa.ums.edu.my

 

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